Last updated 02/04/2020
This policy only applies to the sites where it is posted.
This website thehivefactory.be (“Website”) is operated by THE HIVE BELGIUM NV/SA, d/b/a The Hive Factory (“The Hive”, “The Hive Factory”, “We”, “Us”), a WPP Company.
We take the privacy of our website visitors and the security of their personal information very seriously and are committed to best practices.
The Data Controller is:
THE HIVE BELGIUM NV/SA
Rue Jules Cockx 8-10, 1160 Brussels, Belgium
Belgian business registry (BCE) number: 0435.517.627
We have appointed a Data Protection Officer that can be reached at the following email address: email@example.com
A mere visit of the Website shall not require to provide us with any personal data, such as your first name, surname, postal address, e-mail address, etc. However, for specific functionalities of the Website, you may be required to provide certain personal data.
When accessing the Website, our servers automatically record certain data, such as:
At times, we may request that you voluntarily supply us with personal information or you may choose to provide us with your personal information by emailing us via the “Contact” section of this website. Generally, this information is requested or provided when you want us to provide you with information.
In order to facilitate browsing the Website as well as to optimize technical management, the Website may use “cookies”. These “cookies” record, in particular:
We process your data for various purposes. For each purpose, only the data relevant to the pursuit of the purpose in question are processed. The processing consists of any operation (manual or automated) on a personal data.
We are also required by law to state a “legal basis for processing”, i.e. to tell you on what grounds we are allowed to use your information.
You will find hereunder an overview of purposes and the legal basis. Please note that a processing may be based on several grounds, and may vary from time to time. The list of legal basis is therefore not exhaustive:
|How we will use your personal information||Our legal basis for processing|
|To provide you with materials and information you requested||Consent – we only use your personal information for this purpose if you have asked us to do so. You can withdraw your consent at any time.|
|To send you information and materials that may be of interest to you, such as newsletters, whitepapers, news bulletins, and other business information.||Our legitimate interests – we use your business – related contact information such as your work email address to communicate such information to you.|
|To respond to specific queries you may raise regarding The Hive and various operating companies and brands within its parent or owned network.||Consent – we only use your personal information for this purpose if you have asked us to do so. You can withdraw your consent at any time.|
|To provide you with better ways of accessing information on this website||Our legitimate interests – we use your personal information to help deliver the best online experience to you and other website users. For example in an effort to optimize navigation paths through the site.|
|To process and consider your queries and requests such as those submitted via or pursuant to the “Contact” section, such as job applications.||Our legitimate interests – we use your personal information to assess the information you have submitted to us and to communicate and respond accordingly. For example, if you submit a job application, we will need to keep you updated throughout the application process.|
|To update you on your application, and keep you informed of other opportunities, if you have asked us to, via the methods you have selected.||Our legitimate interests|
|To allow you to submit information to our new business team.||Our legitimate interests- we only use your personal information to assess the information submitted for new business purposes.|
|To process your registration for events, seminars, conferences, and meetings via the thehivefactory.be website for The Hive, its affiliates.||Our legitimate Interests -we use your information to book you on to the requested events and to send confirmation to you and the event organizer|
We may use this aggregate or anonymous information we collect about our customers, traffic patterns, and related site information to better design our Site and to share with reputable third-party vendors. Please note, aggregate and anonymous information is not personal information and cannot directly or indirectly identify an individual on its own.
Employees responsible for processing requests coming in from the site (such as solicitations of any nature), and other employees responsible for our agency’s web presence.
You have no obligation to give us your Personal Data. However, this data is necessary to allow you to access the Website and to contact us.
All the personal data we have that relates to you is directly collected from you or from publicly available sources.
We do not buy personal data from external data providers.
We only keep your personal information for as long as we need to with regarding to each purpose as stated in this privacy notice, and/or for as long as we are required to keep it by law. For example, following a job application we may keep your information to inform you of any other opportunities that become available; however, we will only keep your information for a limited period and your details will not be kept longer than is reasonably necessary or as required by law.
We are a global company and therefore we may transfer your personal information to countries around the world including the US and other countries outside Europe.
We will, where the country to which your data is transferred has not been found to provide an adequate level of protection, put in place appropriate safeguards (we use standard contractual clauses approved by the European Commission and we rely on the European Commission’s adequacy decisions concerning certain countries; for more information, please visit: https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/adequacy-decisions_en) to ensure your information is protected.
For more information or if you wish to obtain a copy of the adapted contractual clauses, please send an email to: firstname.lastname@example.org
We may send your personal information to other WPP group companies, affiliates and third parties to help us process your personal information for the purposes set out in this notice. Further details of our group companies can be found here.
We may disclose your personal information if we or any of our assets are the subject of a sale or similar corporate transaction. We will ensure that the third parties who receive your personal information are required to keep it confidential.
We may disclose personal information to third parties when we reasonably believe we are required or permitted by law (such as third parties who provide services on our behalf), and in order to investigate, prevent, or take action regarding suspected or actual unlawful or otherwise prohibited activities, including, but not limited to, fraud.
We may also share your personal information with third parties where required for processing.
If you have previously applied to a job with The Hive and would like to request that we update or delete the information that we hold about you, or you would like a copy of that information, please fill out the contact form on our home page with as many details of your application as you can.
We will always take steps to require such third parties to keep your personal information confidential.
Your personal data will only be used for direct marketing purposes for articles or services that would be identical or similar to those to which you have already subscribed, unless you have previously explicitly consented to such use by ticking the boxes provided for this purpose (“opt-in”).
When you have given your consent to the use of your information for direct marketing purposes, you always remain free to withdraw your consent to such use at any time, upon request and free of charge. You may simply communicate your request by writing to the following address: [email]
We take appropriate technical and organizational measures to ensure that your personal information disclosed to us is kept secure, accurate and up to date and kept only for so long as is necessary for the purposes for which it is used.
In addition, THE HIVE has taken the appropriate organizational and technical measures to ensure a level of security adapted to the risk and that, to the extent possible, the servers hosting the personal data processed prevent:
In this respect, employees of THE HIVE who have access to your data are subject to a strict confidentiality obligation. Nevertheless, THE HIVE may in no way be held liable in the event that your data is stolen or hijacked by a third party despite the security measures adopted.
This web site is not intended or designed to attract children under the age of 16. We do not knowingly collect personal information from or about any person under the age of 16.
If you are under 16 years old and wish to ask a question or use this site in any way which requires you to submit your personal information, please get your parent or guardian to do so on your behalf.
Likewise, if you are a parent or guardian and think your child may have submitted their personal information to us by mistake, please let us know, email@example.com, and we will delete that data.
According to the regulations on the processing of personal data, you have the following rights:
To exercise any of your rights, simply send us an email with proof of your identity to the following address : firstname.lastname@example.org
You are informed that he has the right to lodge a complaint with the Data Protection Authority:
Data Protection Authority
Rue de la Presse 35, 1000 Brussels
Tel : +32 (0)2 274 48 00
Fax : +32 (0)2 274 48 35
If you wish to exercise any of your rights in relation to your personal information or if you have any queries about how we use your personal information, please let us know by emailing email@example.com.
In such case, THE HIVE will inform you via the Website, by email or any other authorized means of communication.
The validity, interpretation and/or implementation of the Policy are subject to Belgian law, to the extent permitted by the provisions of applicable private international law.
In the event of a dispute relating to the validity, interpretation or implementation of the Policy, the courts and tribunals of [PLACE] have exclusive jurisdiction, to the extent permitted by the provisions of applicable private international law.
Before taking any step towards the judicial resolution of a dispute, you and THE HIVE undertake to attempt to resolve it amicably. To this end, they shall first contact each other before resorting, where appropriate, to mediation, arbitration, or any other alternative method of dispute resolution.